West 4th Strategy

Human Resources Assistant

Sacramento, CA
Full Time
Mid Level
Human Resources Assistant
ROLE
We need a Human Resources Assistant for the United States Attorney’s Office, Eastern District of California (USAO-EDCA). The mission of the US Attorney's Office (USAO) is to prosecute and defend cases on behalf of the federal government. Your role as a Human Resources Assistant is to aid the Human Resources Unit and office employees, including other managers, on a variety of personnel/human resources related issues. We can offer a competitive salary and a comprehensive benefits package.
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RESPONSIBILITIES
  • Aid in the management of reinvestigations and review pre-employment security documents and E-Qip
  • Complete reference checks, schedule drug testing appointments, and address inquiries on new-hire activity
  • Prepare, review, and process requests for accession actions, awards, performance management, and benefits
  • Assist with onboarding and out-processing, track processing deadlines, and communicate them
  • Establish time and attendance profiles for new employees
  • Process employee time and attendance in webTA and resolve time and attendance errors
  • Coordinate bi-weekly payroll processes and create, review, and adjust time and attendance coding
  • Provide guidance on leave, overtime, etc.
  • Scan and upload documents into eOPF system and maintain physical district files
  • Request eOPF and military documents
  • Create, update, and maintain spreadsheets, and file and retrieve information
  • Monitor Outlook mailboxes and respond to routine HR inquiries
  • Assist with HSPD/PIC cards, perform occasional reception duties, and perform assigned tasks as needed

REQUIRED SKILLS / EXPERIENCE
  • Knowledge of and skill in the use of Microsoft Office (Word, Excel, Outlook, and PowerPoint) is required
  • Knowledge of personal computers, scanners, fax machines, photocopiers, multifunction printers, etc.
  • Ability to perform work assignments with attention to detail
  • Ability to construct and maintain a variety of records in electronic and physical formats
  • Ability to review raw data and transfer information into mediums such as spreadsheets, template forms, etc.
  • Communication skills, interact professionally and effectively with all levels of staff
  • Ability to meet established deadlines and work as a team player in a professional office
  • Skill in meeting and dealing with people in a courteous and tactful manner
  • Must exercise discretion and sound judgment in determining what information may be shared and to whom
  • Maintain confidentiality of personnel data and information
     
PREFERRED SKILLS / EXPERIENCE
  • At least one full year of experience performing payroll activities, administering employee benefits
  • At least one full year of experience with employee onboard processing, or general clerical duties in HR

REQUIRED EDUCATION / CERTIFICATIONS
  • High School Diploma or equivalent

LOCATION
  •  Sacramento, CA 95814

CLEARANCE
  • U.S Citizenship and ability to pass background investigation

CLIENT
  • United States Attorney’s Office, Eastern District of California (USAO-EDCA)

TRAVEL
  • Travel may be required

WORK HOURS
  • 40 hours per week
  • 8 hours per working day

EMPLOYMENT CLASSIFICATION
  • Employment Classification Eligibility — W2  

RELOCATION
  • Not eligible for relocation benefits

West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.


 
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