West 4th Strategy

USTDA Sr. Admin Project Information Specialist

Arlington, VA
Full Time
Experienced
Sr. Admin Project Info Specialist
ROLE
We need an experienced Senior Administrative Support professional with expertise as a Project Information Specialist to support the U.S. Trade and Development Agency (USTDA). USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting jobs at home. In this role, you will develop, maintain, and disseminate agency reports, publications, and official correspondence, ensuring the accuracy and accessibility of USTDA’s information resources. You will manage program and financial reports, maintain the USTDA Correspondence Procedures Manual, and support updates to administrative manuals and standard operating procedures. You will also coordinate internal and external information requests, process inquiries, track distribution of project reports, and maintain official mailing lists. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.
Apply today!

RESPONSIBILITIES
  • Develop and run agency program and financial reports from information management systems, including activity status, statistical, contract, and deliverable reports, as well as library holdings by region and sector
  • Maintain and update the USTDA Correspondence Procedures Manual for internal document distribution
  • Assist with development and maintenance of official USTDA mailing lists
  • Maintain and update the USTDA IRC Manual/SOPs and Administrative Manual in coordination with the Director/Deputy Director of Administration
  • Provide and organize records disposition data for the annual Records Management Self-Assessment and prepare draft responses for approval by agency leadership
  • Receive and process public inquiries about the Agency and its mission, routing them appropriately within USTDA
  • Process internal and external requests for project or agency reports, tracking distribution and report checkouts
  • Obtain and disseminate participant list information from USTDA business briefings and events, creating and maintaining distribution lists with staff and external contractors
  • Provide daily personnel status updates agency-wide
  • Assist with FOIA-related records support as needed, ensuring dissemination tasks align with reporting and compliance requirements

REQUIRED SKILLS/EXPERIENCE
  • At least 10 years of administrative management or relevant work experience
  • Experience in creating and implementing organizational or administrative management policies and procedures
  • Experience evaluating program effectiveness and recommending improvements
  • Experience providing training and technical assistance to staff
  • Proficient in the use of a variety of IT programs, databases, and computerized systems
  • Excellent written and verbal communication skills
  • Commitment to innovative and quality customer service
  • Ability to identify and resolve complex problems, manage multiple tasks, prioritize work, and meet deadlines

REQUIRED EDUCATION / CERTIFICATIONS
  • Business or Information Management degree – Required

LOCATION
  • Arlington, VA 22209

CLEARANCE
  • US Citizenship
  • Ability to obtain and retain a SECRET security clearance

CLIENT
  • US Trade and Development Agency (USTDA), Information Resource Center (IRC)

TRAVEL
  • No travel required.

WORK HOURS
  • Full time = 40 hours a week, 8 hours a day

EMPLOYMENT CLASSIFICATION
  • W2 Classification

RELOCATION
  • Not eligible for relocation benefits.

West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.           

Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
 
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