West 4th Strategy
Accounting Clerk
Philadelphia, PA - Full Time
Accounting Clerk III
ROLE
We need an experienced Accounting Clerk at the U.S. Attorney’s Office for the Eastern District of Pennsylvania (USAO EDPA). The U.S. Attorney’s Office for the Eastern District of Pennsylvania enforces federal criminal and civil laws that protect the life, liberty, and property of citizens. With a principal office in downtown Philadelphia, it is one of the largest districts in the United States, covering a nine-county area in southern Pennsylvania with a population of 5.2 million people. In this role, you will provide accounting and financial management support to the Administration Division, including receiving and certifying invoices, processing payments, and maintaining accurate financial records in the United Financial Management System (UFMS). This is a full-time opportunity. We can offer competitive pay and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
- Receives, logs, and certifies invoices on a timely basis.
- Generates payment documents and ensures transactions are not in excess of latest approved allowances.
- Ensures compliance with USG, DOJ, EOUSA, and USAO laws, regulations, and policies.
- Traces and resolves discrepancies related to accounts payable transactions.
- Develops and maintains knowledge of the official financial management system – United Financial Management System (UFMS).
- Enters commitments, obligations, amendments, invoices, and expenditures into UFMS on a timely basis.
- Researches and resolves errors, anomalies, and rejected transactions associated with UFMS entries.
- Actively monitors and responds to requests and questions from USAO staff, vendors, and other stakeholders.
- Collects, compiles, and summarizes data to support budget activities.
- Makes recommendations regarding the management and control of budget and financial data.
- Reviews obligations, expenditures, and available balances to ensure they are properly maintained and documented.
- Participates in the review of open obligations, ensuring they are valid and supported.
- Performs other related duties as assigned.
EDUCATION & EXPERIENCE
- Minimum two years’ experience with accounts payable, including reviewing invoices and processing transactions in a financial system.
- Ability to complete assigned tasks and handle ongoing responsibilities independently and with minimal supervision.
- Advanced proficiency with Microsoft Excel.
- Proficiency with Microsoft Outlook and the Windows Operating System.
- Experience with other Microsoft Office programs such as Word and PowerPoint.
- Ability to multitask and prioritize workload.
- Good customer service skills, both written and verbal.
- Philadelphia, PA 19106
- U.S. citizenship required since this role supports the U.S. federal government
- U.S. Attorney’s Office for the Eastern District of Pennsylvania
- 40 hours per week
- 8 hours per day
- Employment Classification Eligibility – W2
- Not eligible for relocation benefits
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
